Scheduling tools pricing (2026): 16 meeting and demo booking tools
Sales teams use two kinds of scheduling product: a self-serve booking link that a prospect picks a time on, and an inbound routing or demo-booking platform that assigns the right rep and calendar. Prices range from free booking links to five-figure annual platform fees. This page lists the lowest published plan of every scheduling and routing tool we track, how it's charged, and the full plan list from the vendor's own pricing page.
Summary: 13 of 16 tools publish a monthly entry price, from $5/mo (Setmore) to $25/mo (RevenueHero); median $10/mo. 9 list a free plan. Prices verified against vendor pages, latest check .
How this page works: Sorted by lowest published entry price within each table; ties alphabetical. One-time and quote-style platform fees are listed after. The entry price is the lowest price the vendor publishes (often with annual billing), "How it's charged" is read from the vendor's plan list, and each row links to the pricing page we checked. No placement here is paid. Methodology.
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Entry prices at a glance
| Entry price | Tools | Which |
|---|---|---|
| Under $20/mo | 12 | Setmore, Zoho Bookings, Koalendar, Appointlet, YouCanBookMe, Calendly, OnceHub, Reclaim.ai, SavvyCal, Zeeg, Cal.com, Acuity Scheduling |
| $20–$49/mo | 1 | RevenueHero |
| $50–$99/mo | 0 | — |
| $100–$199/mo | 0 | — |
| $200/mo and up | 0 | — |
Self-serve scheduling and booking links (13)
Share a link or embed a widget so prospects book a meeting on a connected calendar. Most plans are per user or per seat; a few are flat per workspace.
| Tool | Entry price | How it's charged | Plan details (vendor-published) | Free plan | Free trial | Verified |
|---|---|---|---|---|---|---|
| Setmore | From $5/mo | Per user/seat | Free for up to 4 users; Pro $5/user/mo with annual billing (unlimited users, SMS reminders); Live Receptionist add-on $99/mo; Enterprise via sales | Yes | — | 2026-11-07 |
| Zoho Bookings | From $6/mo | Per user/seat | Forever free plan (1 user); billed annually (save over 25%): Basic US$6/user/mo, Premium US$9/user/mo; Flex plan custom; free trial | Yes | Yes | 2026-11-13 |
| Koalendar | From $6.99/mo | Per user/seat | Free forever plan (unlimited bookings and booking pages); Pro $6.99/seat/mo; Premium $12.99/seat/mo (waitlists, packages, SMS reminders); annual billing saves up to 30% (we couldn't confirm which billing period the listed prices use); 7-day free trial of any plan | Yes | Yes | 2026-11-10 |
| Appointlet | From $9/mo | Per user/seat | Free (up to 5 members, 25 meetings/mo, 1 scheduling page); Premium $9/member/mo as displayed (annual billing saves 25%); Enterprise via sales; 30-day money-back guarantee | Yes | — | 2026-11-12 |
| YouCanBookMe | From $9/mo | Per plan | Free plan (1 calendar); billed monthly: Individual $9/mo, Professional $13/mo, Team $18/member/mo; yearly 10% off, two-year 20% off ($7.20, $10.40, $14.40); 2-week free trial | Yes | Yes | 2026-11-07 |
| Calendly | From $10/mo | Per user/seat | Free plan; Standard $10/seat/mo and Teams $16/seat/mo as displayed (yearly billing saves up to 20%); Enterprise from $15k/yr (from 50 seats); Notetaker and AI assistant add-ons | Yes | — | 2026-11-10 |
| OnceHub | From $10/mo | Per user/seat | Billed yearly (save up to 18%): Schedule $10/seat/mo, Route $19, Engage $39 (chatbots and live handoff); security add-on $5/seat/mo; extra phone numbers $4/mo; Enterprise custom (30+ users); 14-day free trial | No | Yes | 2026-11-06 |
| Reclaim.ai | From $10/mo | Per user/seat | Lite free (1 user); per seat/mo billed yearly (save 20%): Starter $10, Business $15, Enterprise $22; billed monthly: Starter $12, Business $18 (Enterprise yearly only) | Yes | — | 2026-11-13 |
| SavvyCal | From $10/mo | Per user/seat | Basic $10/user/mo billed annually ($12 monthly); Premium $17/user/mo billed annually ($20 monthly); free to sign up and set up links, but booking needs a paid plan; no self-serve trial (30-day money-back guarantee) | — | No | 2026-11-09 |
| Zeeg | From $10/mo | Per user/seat | Free Starter plan; billed annually per user (excl. VAT): Professional $10/mo, Business $16 (routing forms), Scale $30; Enterprise custom; AI voice agent minutes sold separately | Yes | — | 2026-11-06 |
| Cal.com Visit Cal.com ↗ | From $12/mo | Per user/seat | Free for individuals (no usage limits); Teams $12/user/mo billed yearly; Organizations $28/user/mo billed yearly (yearly saves 25%); Enterprise custom; 14-day free trial | Yes | Yes | 2026-11-10 |
| Acuity Scheduling | From $16/mo | Per plan | Pay monthly: Starter $16/mo (1 calendar), Standard $27/mo (up to 6 calendars), Premium $55/mo (up to 36); annual billing offered; 7-day free trial, no card | No | Yes | 2026-11-10 |
| TidyCal | See plan details | One-time lifetime | One-time $29 lifetime deal on AppSumo (no monthly fee) | — | — | 2026-11-13 |
Inbound routing and demo scheduling platforms (3)
Form and chat routing, round-robin assignment and qualified demo booking for inbound SDR and AE teams. Often a per-seat price plus a platform fee, or a monthly minimum.
| Tool | Entry price | How it's charged | Plan details (vendor-published) | Free plan | Free trial | Verified |
|---|---|---|---|---|---|---|
| RevenueHero | From $25/mo | Per user plus platform fee | Inbound scheduling and routing from $25/user/mo plus a $79/mo platform fee billed yearly ($35/user plus $99/mo monthly); higher tiers and enterprise add-ons available; free trial | — | Yes | 2026-11-09 |
| Chili Piper | See plan details | Per plan (monthly minimum) | Routing & Scheduling from $1,250/mo (up to 15 seats, then $45/seat/mo); AI web experiences from $3,500/mo (up to 30 seats) | — | — | 2026-11-11 |
| Default | See plan details | Annual platform fee plus per user | Growth $12,000/year platform fee (24,000 enrichment credits/yr) plus seats: Routing + Scheduling $540/user/yr, Scheduling $240/user/yr; extra credits $0.10 | — | — | 2026-11-10 |
Prices for these 16 scheduling tools change often. Get verified pricing changes and new tools in one free weekly email.
FAQ
How much do scheduling tools cost in 2026?
Across the 13 scheduling tools on this page with a published monthly entry price, the lowest plans run from $5/mo (Setmore) to $25/mo (RevenueHero); the median entry price is $10/mo. 13 start under $50/mo and 0 at $100/mo or more. Entry prices are the lowest each vendor shows, often with annual billing; prices checked against vendor pages, latest Nov 13, 2026.
What is the cheapest scheduling tool?
By lowest published entry price: Setmore from $5/mo, Zoho Bookings from $6/mo, Koalendar from $6.99/mo. Check what each entry plan includes in the table (users, accounts, emails or contacts), since the cheapest plan is often capped.
Which scheduling tools have a free plan?
Setmore, Zoho Bookings, Koalendar, Appointlet, YouCanBookMe, Calendly, Reclaim.ai, Zeeg and Cal.com list a free plan on their pricing pages; limits apply. 7 of the 16 tools list a free trial.
How are scheduling tools priced?
Of the 16 tools on this page: 10 per user/seat, 2 per plan, 1 one-time lifetime, 1 per user plus platform fee, 1 per plan (monthly minimum), 1 annual platform fee plus per user. The 'How it's charged' column shows which applies to each tool, read from its pricing page.
What's the difference between a booking link and inbound routing?
A booking link lets someone pick a time on one calendar (or a round-robin pool). Inbound routing tools sit on a form or chat, qualify the lead, then assign the right rep and book the meeting. Routing tools usually cost more because they replace part of an SDR's qualification work.
Is the advertised scheduling price annual or monthly?
Often annual. Many vendors in the table show the per-user price billed yearly as the headline and charge more month to month; the plan details column lists both where the vendor publishes them. Check for user minimums and calendar or booking caps on free and starter plans.
Why are Chili Piper and Default at the bottom?
Both publish platform-style pricing rather than a low self-serve seat: Chili Piper's Routing & Scheduling starts from a monthly minimum for a seat pack, and Default sells an annual platform fee plus per-user seats. They are sorted after the per-seat booking tools so you can compare like with like.
Related
- Best meeting scheduling tools for sales
- Free scheduling tools
- Calendly alternatives
- Chili Piper alternatives
- Acuity Scheduling alternatives
- Inbound AI SDR & lead conversion
- All inbound AI SDR tools
- Pricing table for all tools
- Sales tool pricing report
Blank or "—" means the vendor did not publish it or we could not confirm it. Spotted an outdated price? Report it.
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